PLANO SENIOR MEN’S GOLF ASSOCIATION
BY-LAWS
Article 1: NAME
The name of the organization will be:“PLANO SENIOR MEN’S
GOLF ASSOCIATION” 1
Article 2: OBJECTIVES
PSMGA shall operate as a non-profit
organization to provide senior gentlemen golfers the
opportunity to meet, develop friendships, and enjoy golf.
Article 3: MEMBERSHIPS
AND MEMBERSHIP MAINTENANCE
A. Membership shall consist of senior men fifty five (55) and
older. PGA members will be allowed only if their PGA classification allows
them to participate in amateur tournaments. If membership eligibility is in
question the Executive Board will make the final membership decision.
B.
Annual membership dues of $20 will be due and payable before January 1st of
each year. Each member's dues will be deducted from their
member account, if available funds exist, unless member notifies Treasurer
otherwise. On January 1st, members in arrears for dues payment will be
subject to removal from PSMGA membership. New member dues will also be $20
prior to Oct 1. Members joining after then will have their $20 dues
cover the last quarter and the following year. A prospective member may not
participate in any PSMGA activity until his membership dues have been
received by the PSMGA Treasurer.
C. Only PSMGA tournament scores will be used to determine a
member’s PSMGA handicap. New members will compete in the Callaway Flight
until three (3) tournament scores are posted, which establishes the handicap. Callaway Flight members
competing in the optional “Closest to the Pin" will sign up only on the 0-17
handicap sheet.
D. Membership in the PSMGA is limited to 400 paid members. Once
reached, qualified applicants will be put on a
waiting list. Plano residents will have priority on the waiting list. Other
applicants will be offered membership status on a first-in, first-out basis,
as openings become available.
Article 4: OFFICERS
The officers of PSMGA shall make up the Executive Board.
President - Chief Executive Officer
Vice President - Operations, Rules,
& Tournaments
Secretary - Records, Newsletter &
Meeting Monitor
Treasurer - Chief Financial Officer
Webmaster - Website & Technology
Officer
Article 5: ELECTIONS
A. The normal elected period of service for all officers is
two (2) years, with a minimum of two officers being elected each year. If an
officer is unable to complete his two years of service for any reason, the
President will appoint a replacement officer to serve the remainder of the
term.
B. The President will annually establish a Nominating Committee,
consisting of a minimum of two members in good standing, to serve with one
member from the Executive Board. This committee will recommend a slate of
candidates to the Executive Board for approval. The election will be held
in the Fall of each year at the annual business meeting.
Nominations from the floor shall be invited. The newly-elected officers will
not assume their offices until January 1st,
in order to provide an overlap with the incumbent officers.
1 Herein referred to as “PSMGA”
Article 6: DUTIES OF
OFFICERS 2
A. President – Chief Executive Officer: The President will preside at
all PSMGA meetings and Executive Board meetings. He will be the final authority
on all activities of the PSMGA that have not been addressed by the Executive
Board or membership. The President may sign PSMGA checks in the absence of
the treasurer. The President will have access to bank records and receive a
copy of the monthly bank statements.
B. Vice-President – Operations, Rules,
& Tournaments:
He will assist the
President as required and assume the responsibility of the office of
President in case of absence, death, or resignation of the President. He
will monitor the golf handicap program and will work closely
with the Handicap Chairman/Head Golf Professional to see that this important
activity is carried out accurately and promptly. He will be the contact
person for answers to all questions on U.S.G.A. / PSMGA golf rules.
He will be
responsible for the planning of all golf tournaments. He and his committee
will have oversight of tournament prizes, tournament format, tournament
publicity, and prompt notification of tournament winners. He will be the
primary contact with all golf courses for PSMGA. This includes planning and
scheduling all PSMGA golfing activities for each year. He will present a
proposed schedule of all tournaments and recommended prizes to the Executive
Board for approval by December 1st and then provide the approved schedule to
the membership by December 31st, posted on the PSMGA website.
C. Secretary – Records, Newsletter, and Meeting Monitor: He
will work closely with the Treasurer to assure that membership records are
accurate. He will record the minutes of all membership meetings and
Executive Board meetings and will update and publish approved changes to
PSMGA By-Laws. He will publish newsletters and handle all mailings to the
membership.
D. Treasurer – Chief Financial Officer: The Treasurer will be
responsible for collecting dues and maintaining the list of members in
good standing. He will maintain the association’s checking account, pay all
bills promptly and provide a copy of the PSMGA bank statement to the
Executive Board each month. He will prepare an annual budget and financial
reports for presentation to the membership at each general meeting. In
coordination with the
Vice President - Operations, Rules, & Tournaments, a committee will be formed to
conduct the “Closest to the Pin” competition and to pay out all tournament
prize money.
E. Webmaster - Website & Technology Officer: He shall
maintain the PSMGA website. Be responsible for recommending, maintaining,
editing and staying current with software and licenses approved by the
Executive Board. He will work with the Executive Board to post information on the Website
important to the membership. He will assist the Secretary and Treasurer in posting
tournament results on the PSMGA Website.
Article 7: OPERATING
COMMITTEES
The Executive Board has authority to appoint / approve all
committees to carry out any and all activities of the PSMGA, as
circumstances dictate.
Article 8: AMENDMENTS
The By-Laws may be amended at any general membership meeting.
Suggested amendments must be sent to the members (approximately) 30 days in
advance of the general membership meeting. Amendments to the By-Laws must be
approved by a 2/3 vote of the members attending the meeting.
Article 9: MEMBERSHIP
MEETINGS
A minimum of one general membership meeting will be held in the Fall of
each year. Additional meetings
may be called as deemed necessary by the Executive Board.
2 Job descriptions may be changed by the Executive Committee as needed without requiring official By-Law changes.
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